Banks

Security

Bank records store address information for the financial institutions you do business with. Bank records must be set up before you create any other entities in Bank Reconciliation.

After you add a bank to your system, you can add bank accounts and bank contacts for the bank.

Banks Listing

Purpose

The Banks Listing provides a list of the banks defined in Bank Reconciliation.

Content

For each bank included on the report, the listing shows:

description
whether the bank has been flagged as obsolete.

In addition, you can include one or more of the following:

address information
contacts
timestamps
memos
custom fields.

The following total appears on the report:

record count.

Print the report

In the Navigation pane, highlight the Bank Reconciliation > Setup > Banks folder.
Start the report set-up wizard.
- To report on all or a filtered subset of banks:
  1. Right-click the Banks folder and select Select and Report > Banks Listing from the shortcut menu.
  2. On the Selection tab, define any filters to apply to the data.
- To report on specifically selected banks:
  1. In the HD view, select the banks to include on the report. You can use Ctrl and/or Shift selection to select multiple records.
  2. Click .
- To report on a particular bank from the Bank window:
  1. In the HD view, locate and double-click the bank to report on. The Bank window opens with the bank loaded.
  2. Click .
Select the Options tab.
Mark the checkbox(es) for the additional information to include:
- Address Information
- Contacts
- Report Options. To include a section at the end of the report with the report settings used to produce the report, leave the checkbox marked. To produce the report without this information, clear the checkbox.
- Timestamps
- Memos
- Custom Fields (only visible if custom fields are set up)
Select the Output tab.
In the Design field, look up and select the report design to use.

In the toolbar, click the icon for the type of output you want:

- Provides access to two preview options.
- Preview - Click the icon or click the drop-down arrow and select Preview from the drop-down menu to view the report in the Crystal Reports viewer.
- Preview to PDF - Click the drop-down arrow next to the icon and select Preview to PDF to view the report in the PDF reader.
- Opens the Print dialog so that you can select and configure a printer and then print a paper copy of the report.
- Opens the Report Email dialog so that you can address and compose an email that the report will be attached to. For best results, ensure your email client is running before you attempt to send a report via email.
- Opens the Export Report dialog so that you can save the report to a file. File types include Crystal Reports (.rpt), PDF (.pdf), Microsoft Excel (.xls), Microsoft Word (.doc), rich text (.rtf), and XML (.xml).

Data extensions

The following data extension is available for the report:

Banks

Bank Record ID

Name

A unique name for the bank.

Description

A description of the bank.

Bank tab

Address Information

Name

The bank's official name.

Address

The bank's street address.

City, State, Zip

The city, state abbreviation, and Zip Code of the bank's address.

Country

The country the bank is located in.

Custom tab

This tab is visible if custom fields exist for the entity. At a minimum, if there are custom fields, a Fields subtab will be present. One or more additional categories of subtabs may also be visible.

Fields subtab

This tab prompts for values for any custom fields set up for entity records of this entity type. Respond to the prompts as appropriate.

References subtab

This tab is visible if other records reference the current record.

Reference

From the drop-down list, select the custom field to view references for. Reference custom fields have the following format: PackageName.EntityName.CustomFieldName.

Example

Suppose a custom field exists on PRCodes that references an ARCode. On the ARCode record, on the Custom > References subtab, you can view all the PRCodes which reference that ARCode.

Exchange Folder subtab

This tab is visible only if you set up a custom field with a data type of "Exchange Folder". The label on this tab is the name assigned to the custom field.

This tab shows the contents of the specified Exchange folder.

File subtab

This tab is visible only if you set up a custom field with a data type of "File". The label on the tab is the name assigned to the custom field.

This tab renders the contents of the specified file according to its file type.

Internet Address subtab

This tab is visible only if you set up a custom field with a data type of "Internet Address". The label on this tab is the name assigned to the custom field.

This tab shows the contents of the specified web page.

Network Folder subtab

This tab is visible only if you set up a custom field with a data type of "Network Folder". The label on this tab is the name assigned to the custom field.

This tab shows the contents of the specified network folder.

Data Links tab

See "Data Links".

Accounts tab

The Bank Accounts pane shows the Bank Accounts HD view filtered to show all bank accounts at the selected bank.

Double-click a row in the pane to drill down to its record in the Bank Account window.

Registers tab

The Check Registers pane shows the Check Registers HD view filtered to show all check registers for the selected bank.

Double-click a row in the pane to drill down to its record in the Check Register window.

Contacts tab

The Contacts tab contains the HD view for the Bank Contacts folder filtered to show all contacts for the selected bank.

Double-click a row in the pane to drill down to its record in the Bank Contact window.

Attachments tab

The Attachments tab is visible if any record for a given entity has an attachment. If the Attachments tab is not visible, this implies that no record of the entity type has an attachment on it; however, once an attachment is added to any record of the entity type, the Attachments tab will become available.

Attachments

The list box shows the files which are attached to the current record. Highlight a file name to preview the file in the adjacent pane. Double-click a file name to open the file in its native editor.

Preview pane

If a file name is highlighted in the Attachments list box, this pane shows a preview of the file contents. Some file types cannot be previewed but can be double-clicked to open in their native editor.

Other tab

Memo tab

To include additional information about this record not collected elsewhere, enter it in this text box. This area supports common keyboard shortcuts such as Ctrl+C to copy and Ctrl+V to paste.

Timestamps tab

This tab shows the user who created this record and the date and time of creation as well as the user, date, and time of the latest modification to the record.

Common accesses available on banks

Access	A user with this access can...
Change	Use the mass change action on banks.
Custom Fields	Create and edit custom fields for banks.
Data	Have read-only access to banks from anywhere in the software (e.g., field validations, filters, date expressions).
Delete	Delete banks.
Edit	Edit bank records.
Export	Export bank records from ActivityHD.
Import	Import bank records into ActivityHD.
New	Create new bank records.
Read	Have read-only access to bank records.
Report	Run reports with bank information.
Report Designs	Create and edit report designs with bank information. This access enables the Report Designs button on the Output tab of report dialogs.
Shared Answers	Create and edit action profiles and report profiles related to banks.
Shared Filters	Create and edit shared filters on banks.
Visible	View the Banks folder in the Navigation pane.

AccountingWare, LLC

5225 S Loop 289, #207

Lubbock, TX 79424

806.687.8500 | 800.354.7152